Rugby Administration Assistant

Job Type


2 years fixed term



Closing Date

18 Oct 2019



Provide administrative support for Rugby Development activities.

Roles & Responsibilities


Administration support for the following:


Training and Education

  • Communication on website/social media ahead of events
  • Participant registration, payment and pre-course administration
  • Budget deployment including payment of service providers
  • Logistic management, facilities, equipment, etc.
  • Post event reports and follow ups for participants


Club Development

  • Registration of club and coach contact information
  • Maintain lists of active players, clubs, schools, etc
  • Preparation of contracts for support grants to clubs
  • Macoocoo Super User


Community Engagement

  • Communication of events
  • Facility booking
  • Monitoring of opportunities for engagements
  • Budget deployment, including coach payments and invoices


Competitions Administration

  • Field and referee bookings
  • Managing medical support requirements
  • Player registrations and dispensations
  • Overseas union player management
  • Touring team approval management


Maintain Relationships with:

  • External providers, e.g. MOE, SportSG, etc.
  • Outsourced vendors, e.g. ambulance services, coaches, etc.
  • World Rugby GIR administrator

Macoocoo software provider

Qualifications & Experience

  • Excellent IT skills, specifically Microsoft Office and Google Products.
  • Experience in project and event management


Key Competencies

  • Able to work to serve the best interests of the Union without external influences. (School coaching, etc.)
  • Strong team player
  • Excellent communication and interpersonal skills
  • Self-motivated and energetic approach

Interested applicants to submit coaching CV’s with relevant certificates to